Make your school information session go smoothly with OneScan!
Are you having trouble checking in participants at your school information sessions? With OneScan, you can easily check them in with a QR code! With a smooth check-in process, you can focus on the session. We'll introduce you to the challenges you faced before implementing OneScan, the benefits you've gained since implementing it, and how you can use it in the future!
Issues before implementation: Loss of time and effort
In traditional school information sessions, it was necessary to confirm the name of each participant and have them fill out a register. This process took a lot of time and effort, and it was not uncommon for long lines to form at the reception desk. Participants may have been frustrated by having to wait for such a long time.
Furthermore, we had issues with inaccurate data due to mistakes and omissions in the register. Knowing the exact number of participants is extremely important for future school management and public relations activities. To solve these issues, we considered introducing OneScan.
Introducing OneScan: Easy check-in with QR codes!
OneScan is a reception system that uses QR codes. Participants can easily check in by simply scanning the QR code distributed to them in advance with a smartphone or tablet. This significantly reduces the time required compared to traditional handwritten reception methods.
OneScan installation steps
- Create a OneScan account
- Uploading the participant list to OneScan
- Distribute the QR code to participants (by email, paper, etc.)
- Scan the QR code at the reception
- Check the data
Benefits of OneScan
Smooth reception thanks to reduced time
After implementing OneScan, the time it took to check in was significantly reduced. Participants were able to check in smoothly and concentrate on the information session.
Improved data accuracy
Unlike handwritten entries, OneScan eliminates data entry errors and omissions. This allows us to accurately track the number of participants, which is useful for future school management and public relations activities.
Reducing the burden on reception staff
The workload of reception staff has also been significantly reduced. With OneScan, they no longer have to perform complicated tasks and can perform their reception duties more efficiently.
Future use
OneScan can be used in a variety of situations other than school information sessions. For example, it can be used to manage participants in school events, club activity membership, and surveys. By utilizing OneScan, we hope to further improve the efficiency of school management.
summary
By introducing OneScan, the reception process for the school information session has become smoother, and we have achieved great benefits such as saving time and effort, improving data accuracy, and reducing the burden on reception staff. We will continue to actively utilize OneScan in our future school operations, aiming for more efficient and effective operations.
